We are hiring an Office & Administrative Associate in Limassol. This is a hands-on, office-based role focused on the practical work that keeps the office running day to day and takes routine administrative tasks off the Executive Associate’s desk.

The role covers front-of-office support, meeting room setup, deliveries, supplies, basic documentation, calls, follow-ups, and other recurring tasks that need to be done properly and on time. It suits someone organised, reliable, comfortable dealing with people, and willing to handle routine work without constant supervision.

Role Snapshot

Working model: Office-based
Location: Limassol
Schedule: 08:00-17:00, with 1 hour lunch break
Hiring basis: Local hiring
Languages required: English and Greek
Reporting line: Team Supervisor

Responsibilities

Be the first point of contact for visitors, couriers and service providers
Welcome guests and direct them as needed
Prepare meeting rooms and serve guests
Monitor and restock office supplies, groceries, kitchen items and consumables
Receive deliveries and store items in an organised manner
Handle incoming and outgoing couriers and packages
Make calls, follow up on requests and help keep routine tasks moving
Prepare and maintain documents, records and internal materials
Keep office-related records organised and up to date
Take on routine office and administrative tasks from the team
Assist with ad-hoc day-to-day tasks as needed

What success looks like in the first 3-6 months

Day-to-day office tasks are handled reliably and without repeated follow-up
Visitors and external contacts are received properly
Meeting rooms, supplies, deliveries and stock are kept in order
Administrative tasks are completed accurately and on time
The team has more capacity for higher-level work

What we’re looking for

Experience in office support, administration or a similar hands-on role
Strong organisational skills and good attention to detail
Strong written and spoken English and Greek
Confidence making calls and dealing directly with suppliers, service providers and visitors
Clear writing and solid documentation skills
A reliable, practical and self-managed approach to routine work
A professional manner and good judgement in day-to-day interactions
Ability to work on site in Limassol full time

Before you apply

If you want more context before applying, the pages below may be useful:

Benefits and rewards — details on health cover, time off, learning support and role-dependent bonus arrangements
Our offices — information on our office-first model and locations
Teams at Quanloop — an overview of how teams work and where this role sits
Our story — background on the company and the way we work

This is optional reading, but it should give you a better sense of what to expect before you apply.

How to apply

Please send your CV. A LinkedIn profile is useful but not required. If there is anything relevant you want to add, you can include a short note.

Office & Administrative Associate